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Advance Down Payment on Purchase Order

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Required Apps • Inventory (stock)
• Invoicing (account)
• Purchase (purchase)
• Discuss (mail)
Technical Name bi_purchase_advance_payment
License OPL-1
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Technical Name bi_purchase_advance_payment
License OPL-1

Introduction

The Purchase Advance Payment module extends Odoo to support registering and managing advance payments (down payments) directly from purchase orders. It helps businesses prepay suppliers, track those payments inside the purchase workflow, and automatically reconcile them with vendor bills. This module ensures clearer accounting, better cash flow visibility, and smoother reconciliation between prepayments and supplier invoices—delivering a more robust procurement process.

Key Features

  • Adds a button to purchase orders to register an advance payment

  • Opens a wizard to specify journal, payable amount, and payment date

  • Lists all advance payments under a dedicated “Payment Advance” tab on the purchase order

  • Automatically applies advance payments to vendor bills when invoiced

  • Displays outstanding debits and allows reconciliation via “Add” action

  • Supports multiple advance payments per purchase order

  • Integrates with accounting, purchase, and mail modules for full workflow

Benefits

  • Improves cash flow management by tracking supplier prepayments

  • Reduces manual reconciliation work by auto-applying advances

  • Enhances transparency in procurement costs and accounting entries

  • Ensures accuracy between purchase orders, bills, and payments

  • Speeds up supplier invoice processing with prepayments considered

Compatibility & Technical Details

  • Technical name: bi_purchase_advance_payment

  • License: OPL-1

  • Dependencies: Purchase, Accounting (Invoicing), Inventory (Stock), Discuss/Mail

  • Installation steps:

    1. Add module into your Odoo addons directory

    2. Update the app list

    3. Install the module Purchase Advance Payment

  • Workflow:
    • On a purchase order, click the advance payment button to open a wizard
    • Select journal, payment date, amount, and confirm payment
    • View advance payments under the “Payment Advance” tab
    • On vendor bill creation, the module auto-shows outstanding prepayments
    • Use the “Add” action to reconcile advances against bills

  • Supports multiple partial payments and reconciliation records

Odoo Proprietary License v1.0
This software and associated files (the "Software") may only be used (executed,
modified, executed after modifications) if you have purchased a valid license
from the authors, typically via Odoo Apps, or if you have received a written
agreement from the authors of the Software (see the COPYRIGHT file).

You may develop Odoo modules that use the Software as a library (typically
by depending on it, importing it and using its resources), but without copying
any source code or material from the Software. You may distribute those
modules under the license of your choice, provided that this license is
compatible with the terms of the Odoo Proprietary License (For example:
LGPL, MIT, or proprietary licenses similar to this one).

It is forbidden to publish, distribute, sublicense, or sell copies of the Software
or modified copies of the Software.

The above copyright notice and this permission notice must be included in all
copies or substantial portions of the Software.

THE SOFTWARE IS PROVIDED "AS IS", WITHOUT WARRANTY OF ANY KIND, EXPRESS OR
IMPLIED, INCLUDING BUT NOT LIMITED TO THE WARRANTIES OF MERCHANTABILITY,
FITNESS FOR A PARTICULAR PURPOSE AND NONINFRINGEMENT.
IN NO EVENT SHALL THE AUTHORS OR COPYRIGHT HOLDERS BE LIABLE FOR ANY CLAIM,
DAMAGES OR OTHER LIABILITY, WHETHER IN AN ACTION OF CONTRACT, TORT OR OTHERWISE,
ARISING FROM, OUT OF OR IN CONNECTION WITH THE SOFTWARE OR THE USE OR OTHER
DEALINGS IN THE SOFTWARE.