Introduction

Implement a structured and transparent system for managing employee infractions with the HR Penalty Management module for Odoo. This vital tool empowers your HR department to handle disciplinary actions and financial penalties in a consistent, fair, and efficient manner. By formalizing the process of issuing penalties—from creation and manager approval to automatic payroll deduction—this module ensures that company policies are upheld while maintaining clear communication and an auditable record. It is the perfect solution for businesses looking to streamline their disciplinary procedures, ensure fairness, and seamlessly integrate penalty deductions with the Odoo Payroll system.

Key Features

• Configurable Penalty Types: Define different types of penalties and specify whether they are a fixed amount or a percentage of a specific salary rule (e.g., basic salary).

• Multi-Stage Approval Workflow: Penalties go through a formal approval process, ensuring that actions are reviewed and authorized by the appropriate manager before being applied.

• Automated Email Notifications: Keep all parties informed with automatic email notifications sent to the employee and their manager when a penalty is created and approved.

• Seamless Payroll Integration: Once a penalty is approved, it is automatically added to the employee's next payslip as a deduction in the "Other Inputs" section.

• Clear Payslip Reporting: Penalty deductions are clearly itemized on the employee's payslip and in payroll reports for complete transparency.

• Centralized Penalty Tracking: A smart button on the employee's profile provides a quick link to view all their penalty records.

• Professional Documentation: Create and send formal penalty notifications to employees directly from the system.

Benefits

• Ensures Consistency and Fairness: Standardizes the disciplinary process, ensuring that penalties are applied consistently and fairly across the organization.

• Improves Policy Enforcement: Provides a clear and effective mechanism for enforcing company rules and regulations.

• Reduces Payroll Errors: Automates the deduction process, eliminating manual calculations and reducing the risk of errors in employee payslips.

• Enhances Transparency: Creates a clear and documented trail for all penalties, providing transparency for both employees and management.

• Saves Administrative Time: Streamlines the entire penalty workflow, from creation to payroll, saving valuable time for your HR and finance teams.

• Strengthens Compliance: Maintains a formal record of disciplinary actions, which can be crucial for compliance and legal purposes.

• Clear Communication: Ensures that employees are formally notified of any penalties, fostering clear communication and understanding.

Compatibility & Technical Details

• Required Modules: Employees (hr), Payroll (hr_payroll), Employee Contracts (hr_contract).

• License: OPL-1

• Technical Name: dev_hr_penalty

Installation:

1. Download the module file.

2. Place the module folder into your Odoo addons directory.

3. Restart the Odoo server.

4. Navigate to the 'Apps' menu, activate developer mode, and click 'Update Apps List'.

5. Search for "HR Employee Penalty" and click 'Install'.